The concept behind MSB Solution Software
Most systems require 'work around process' to manage administrative and operational tasks. This solution is specifically designed so work around processess are not necessary therefore eliminated.
Here are 3 examples:
Here are 3 examples:
- In Accounting, managing receivables often means printing a report and keeping notes. With this solution, all receivable tasks can be managed from one screen. Inserting and reviewing collection notes, printing invoice copies and statements are managed within one screen and do not require any reporting printouts. Email invoices and statements and save on paper.
- In Rates, all your customer rates are normally kept in a separate database. With this solution, all rates sheets can be modified, printed and increased within the same screen.
- In Invoicing and Payroll creation, only one simple step is necessary. When creating an invoice run (or payroll reporting) the system prepares and produces all invoices automatically and when E-Mail or Internet Fax are selected, documents are sent over the internet instantly. This process can be done within minutes.
Why change data that rarely 'changes'
What never or rarely changes:
General Company settings
Clients/Shipper/Consignee information
Clients rating agreements
Owner/Operator payroll structure
Additional charges and other standard services
When necessary, all these features can be modified without ever affecting previously entered data. This, is a key feature.
General Company settings
Clients/Shipper/Consignee information
Clients rating agreements
Owner/Operator payroll structure
Additional charges and other standard services
When necessary, all these features can be modified without ever affecting previously entered data. This, is a key feature.
How can it be captured and incorporated into 'one' screen, 'one' step
Using 'intelligent' & 'reliable' automation:
By 'controlling' and 'limiting' data entry to only basic but required information
By 'manipulating' data entry with 'restrictions' based on 'standard settings'
By 'simplifying' data entry to include 'selective data'
By 'omitting' user erratum with simplified data entry
Maintain a healthy database with clean and accurate entries. This is also a key feature.
By 'controlling' and 'limiting' data entry to only basic but required information
By 'manipulating' data entry with 'restrictions' based on 'standard settings'
By 'simplifying' data entry to include 'selective data'
By 'omitting' user erratum with simplified data entry
Maintain a healthy database with clean and accurate entries. This is also a key feature.
Execute 'promptly', 'accurately' and 'economically'
Time is money:
Provide 'accurate' invoice 'the first time'
Transmit your report 'promptly'
Keep your customer 'informed', use automated notification for cube/Accessorial
Supply additional 'resources', create and transmit Bill of Lading instantly and pre-filed
Search and 'find' what you are looking for, avoid wasting time on the phone
Transmitting reports promptly is the key to manage receivables. All reports are automated and do not need user interaction to be produced and transmitted. For example, create your entire invoice run including transmission within seconds with 'one' button.
Computers can do a lot of things, why should you when you can do what you are best at, transport goods from point A to B?
Provide 'accurate' invoice 'the first time'
Transmit your report 'promptly'
Keep your customer 'informed', use automated notification for cube/Accessorial
Supply additional 'resources', create and transmit Bill of Lading instantly and pre-filed
Search and 'find' what you are looking for, avoid wasting time on the phone
Transmitting reports promptly is the key to manage receivables. All reports are automated and do not need user interaction to be produced and transmitted. For example, create your entire invoice run including transmission within seconds with 'one' button.
Computers can do a lot of things, why should you when you can do what you are best at, transport goods from point A to B?
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General settings includes common data used among various tables. For example company logo displayed on invoices and other reports, equipment rating generally shared among all customers, your company name and address and bank account(s) can be input and modified at your convenience. It also includes most common accessorial and customized accessorial ratings.
This table includes 4 general topics, they are General Settings, City Menu, Password Maintenance and User accounts. For example, you can create unlimited user accounts and select their access privileges so you keep control of their access levels. Customer menu allows creation and management of your customers. For example, by default all general settings from General Settings menu related to ratings are uploaded on creation but they are also customizable. This means features such as accessorial are customizable based on your customer rating agreements. This menu also includes various functions such as invoicing method. When a customer includes an 'e-mail' invoicing method, all invoices prepared for this customer are automatically sent via internet to the address entered for this purpose. It also means instant delivery of invoices, no paper and no mailing supplies therefore you will reduce your administrative tasks.
Your driver payroll can be customized and automated. The payroll creation includes a simple date selection, and 'process report' feature that can be done within minutes. Also, these payroll reports can be sent over the internet to your owner operator, this will reduce paperwork and minimize your expenses. A summary report of all your expenses can be used for payment preparations. Sales menu is designed for your account representative activities. You can create prospect and manage appointments or any 'to do' activities at your discretion. It does not affect the customer table. Also, various reports are available such as sales activity, delivery performance, year to year sales comparison by customer, date range and/or customer group. Prospection also includes a unique feature of qualifying prospects and produce a rate request tool so you can prepare and present an accurate rating structure for your prospection needs. Rating a transportation service can be challenging because it includes a number of variables that are difficult to manage. This system, unlike any other system, allows you to create customized rate tables common to all customers or by customer specific specifications. The choice is yours and it has never been so easy. The most powerful feature of this system is in the rating options you have. Hourly equipment rating from the general settings is only one option. The rates menu includes all the other ones. This table allows you to customize the 7 most commonly used rates structures in the industry. Weight range rates as well as LTL, TL, Skid, Mileage, Per Pound and Per Piece rates. It also includes rates expiration management tools and rate increases. You can apply and customize up to 8 rating structures for each customer and include a percentage discount to any common rates you may have. Shipment management is the most important feature of this entire system. When capturing information over the phone or from a request received via fax or internet, the key factor is to be able to capture quickly but accurately the information from the request so it can be used for dispatch, rating and other features. This menu includes all the necessary tools to do this without extensive training. It means by entering a billable party, an origin, a destination and the shipment commodity, number of pieces and weight, you can accurately rate and invoice a shipment correctly on the first attempt. This is key to your business and because there is virtually no limit on how you can customize your customer requirements, it is no longer necessary to manage exceptions via a manual process. The Shipment menu also includes various useful tools such as cubing capture, automated cube calculation, conversion tools and bill of lading creation etc. |
Dispatch menu manages distribution of shipments between your driver (owner operator and/or company driver). This product is designed to save you money and time and is therefore compatible with most cellular phones and two-way radio providers. It means your existing communication equipments does not need to be replaced and can be used with this system.
At its most basic form, you can send SMS (Text messaging) to just about any remote device via the internet and is customizable by users. IPhone and IPad users can also update live information to your database, it means you can also have live updates from your drivers available to both customer service and customer. Dispatch can also send messages to remote units related and unrelated to a particular shipment. It can be used to send instructions on routing, transfer freight, cross docking instructions etc. Dispatch also have detailed information on driver activities using useful list of activities and also displays equipment size and capacity so the correct equipment is used when dispatching a service call to a unit. Accounting menu is where you create invoices, apply payments, create bank deposits and managed your accounts receivable. It includes numerous features that allow you to work with your customers and track accounting activity without moving in and out of this menu. For example, within the aging feature you can create follow up dates, review past notes and create new notes, send customer statements and invoices instantly via the internet and/or fax services while on the phone with your customer. A number of features are also available such as 'short pay list', different aging displays, manage account credits and auditing menu. For example, the auditing menu includes all previous activity such as payment history, month end data, complete account review by account selection. This helps to maintain a healthy relationship between your customers and your company so you invest your time in moving freight. Last but not least, you can review all customer and accounting activities in reporting. For example, print and export useful list of data such as customer rates expiry, un-rated transactions, shipper/consignee list etc. Customer reporting also allows activity reporting, sales, sales representative commission reporting, monthly sales comparison, company performance reporting. For example you can use any reports to properly plan a rate increase or rate review for an account that may not be profitable enough.
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